Pricing
Terentia pricing, scoped to your institution
Terentia pricing is modular and quote-based. Start with the capabilities you need, add more as you grow, and give your whole team access with unlimited users and no per-user licensing fees.
Included
Included in every Terentia agreement
Unlimited users
Give every staff member, volunteer and partner access. There are no per-user licensing fees.
Ongoing virtual training
Training continues after launch, so new staff and new workflows are always covered.
Standard ongoing support
Our team is on hand for day-to-day questions and issues, as part of every agreement.
Standard software updates
Updates to the capabilities you license are included as the platform evolves.
Standard API access
Connect Terentia to your other systems through the platform’s standard API.
Hosting and infrastructure
Hosting is part of your proposal, either bundled into platform pricing or shown separately.
How pricing works
What shapes your proposal
What shapes your proposal
Terentia pricing is modular and quote-based, and it never depends on how many people use the platform. Your proposal reflects a few practical factors, and multi-year agreement options are available.
Terentia pricing is modular and quote-based, and it never depends on how many people use the platform. Your proposal reflects a few practical factors, and multi-year agreement options are available.
01 · Capabilities
Which capabilities do you need first?
02 · Storage
How much do you need, and how much is frequently accessed versus archive?
03 · Implementation
What configuration and onboarding will your team need?
04 · Migration
What data is coming across from your current systems?
05 · Integrations & services
Do you need custom integrations or optional services?
Examples
How institutions typically start
Every proposal is scoped individually. These examples show common starting points, not packages or prices.
A small museum getting its collection in order
Starting capabilities
Collections management
Storage profile
Modest volumes, mostly frequently accessed
Implementation focus
Configuring records and importing existing catalogue data
Typical next step
Add online collections engagement
A small museum getting its collection in order
Starting capabilities
Collections management
Storage profile
Modest volumes, mostly frequently accessed
Implementation focus
Configuring records and importing existing catalogue data
Typical next step
Add online collections engagement
An archive focused on long-term preservation
Starting capabilities
Digital asset management and digital preservation
Storage profile
Larger volumes, mostly archive-level
Implementation focus
Preservation workflows and migration from legacy storage
Typical next step
Add collections management
An archive focused on long-term preservation
Starting capabilities
Digital asset management and digital preservation
Storage profile
Larger volumes, mostly archive-level
Implementation focus
Preservation workflows and migration from legacy storage
Typical next step
Add collections management
A multi-department institution
Starting capabilities
Collections management and digital asset management
Storage profile
A mix of frequently accessed and archive-level
Implementation focus
Shared configuration across departments, with integrations
Typical next step
Add digital storytelling
A multi-department institution
Starting capabilities
Collections management and digital asset management
Storage profile
A mix of frequently accessed and archive-level
Implementation focus
Shared configuration across departments, with integrations
Typical next step
Add digital storytelling
Illustrative examples only. Every capability runs on the shared Terentia platform, and every proposal is scoped to your institution.
“
As a non-profit, we are constantly struggling with the restrictions from per-user costs for the services we use at Mote. When we found out Terentia’s cost included unlimited users, it became almost a no-brainer for us!
Alexis Crabtree
Senior Manager of Creative Services, Mote Marine Laboratory & Aquarium
“
The partnership with Terentia also made it cost-effective for us. To add a digital asset management system to the collections management system that we had previously would have been really cost prohibitive for us.
Hannah E. Weisman
Executive Director, Magnes Collection of Jewish Art and Life
“
After a careful evaluation process, we selected Terentia for its robust digital preservation and accessibility tools, unlimited support and flexible metadata configurations, seamless integration with our infrastructure, and yes—its cost-effectiveness and CEO’s energy were also unmatched.
Fernanda Guliak
Executive Director, Viñoly Foundation
“
The product is so good that our IT team was able to run with it. But even for staff members, who are less technical and needed more assistance, it was great to have the resources and availability to support them, especially in the early days.
Matt Briney
Chief Communications and Marketing Officer, Theodore Roosevelt Presidential Library
“
Everyone says migrations are such a heavy lift. But Jason and Hailey made me feel like it was so easy.
Tina M. Kremzner-Hsing
Database & Digital Assets Manager, Magnes Collection of Jewish Art and Life
“
Having a lot of support has been the beauty of Terentia. Learning the software was a lot easier than we thought.
Angelina Jumper
Cultural Resources Supervisor, Junaluska Museum
“
As a non-profit, we are constantly struggling with the restrictions from per-user costs for the services we use at Mote. When we found out Terentia’s cost included unlimited users, it became almost a no-brainer for us!
Alexis Crabtree
Senior Manager of Creative Services, Mote Marine Laboratory & Aquarium
“
The partnership with Terentia also made it cost-effective for us. To add a digital asset management system to the collections management system that we had previously would have been really cost prohibitive for us.
Hannah E. Weisman
Executive Director, Magnes Collection of Jewish Art and Life
“
After a careful evaluation process, we selected Terentia for its robust digital preservation and accessibility tools, unlimited support and flexible metadata configurations, seamless integration with our infrastructure, and yes—its cost-effectiveness and CEO’s energy were also unmatched.
Fernanda Guliak
Executive Director, Viñoly Foundation
“
The product is so good that our IT team was able to run with it. But even for staff members, who are less technical and needed more assistance, it was great to have the resources and availability to support them, especially in the early days.
Matt Briney
Chief Communications and Marketing Officer, Theodore Roosevelt Presidential Library
“
Everyone says migrations are such a heavy lift. But Jason and Hailey made me feel like it was so easy.
Tina M. Kremzner-Hsing
Database & Digital Assets Manager, Magnes Collection of Jewish Art and Life
“
Having a lot of support has been the beauty of Terentia. Learning the software was a lot easier than we thought.
Angelina Jumper
Cultural Resources Supervisor, Junaluska Museum
“
As a non-profit, we are constantly struggling with the restrictions from per-user costs for the services we use at Mote. When we found out Terentia’s cost included unlimited users, it became almost a no-brainer for us!
Alexis Crabtree
Senior Manager of Creative Services, Mote Marine Laboratory & Aquarium
“
The partnership with Terentia also made it cost-effective for us. To add a digital asset management system to the collections management system that we had previously would have been really cost prohibitive for us.
Hannah E. Weisman
Executive Director, Magnes Collection of Jewish Art and Life
“
After a careful evaluation process, we selected Terentia for its robust digital preservation and accessibility tools, unlimited support and flexible metadata configurations, seamless integration with our infrastructure, and yes—its cost-effectiveness and CEO’s energy were also unmatched.
Fernanda Guliak
Executive Director, Viñoly Foundation
“
The product is so good that our IT team was able to run with it. But even for staff members, who are less technical and needed more assistance, it was great to have the resources and availability to support them, especially in the early days.
Matt Briney
Chief Communications and Marketing Officer, Theodore Roosevelt Presidential Library
“
Everyone says migrations are such a heavy lift. But Jason and Hailey made me feel like it was so easy.
Tina M. Kremzner-Hsing
Database & Digital Assets Manager, Magnes Collection of Jewish Art and Life
“
Having a lot of support has been the beauty of Terentia. Learning the software was a lot easier than we thought.
Angelina Jumper
Cultural Resources Supervisor, Junaluska Museum
“
As a non-profit, we are constantly struggling with the restrictions from per-user costs for the services we use at Mote. When we found out Terentia’s cost included unlimited users, it became almost a no-brainer for us!
Alexis Crabtree
Senior Manager of Creative Services, Mote Marine Laboratory & Aquarium
“
The partnership with Terentia also made it cost-effective for us. To add a digital asset management system to the collections management system that we had previously would have been really cost prohibitive for us.
Hannah E. Weisman
Executive Director, Magnes Collection of Jewish Art and Life
“
After a careful evaluation process, we selected Terentia for its robust digital preservation and accessibility tools, unlimited support and flexible metadata configurations, seamless integration with our infrastructure, and yes—its cost-effectiveness and CEO’s energy were also unmatched.
Fernanda Guliak
Executive Director, Viñoly Foundation
“
The product is so good that our IT team was able to run with it. But even for staff members, who are less technical and needed more assistance, it was great to have the resources and availability to support them, especially in the early days.
Matt Briney
Chief Communications and Marketing Officer, Theodore Roosevelt Presidential Library
“
Everyone says migrations are such a heavy lift. But Jason and Hailey made me feel like it was so easy.
Tina M. Kremzner-Hsing
Database & Digital Assets Manager, Magnes Collection of Jewish Art and Life
“
Having a lot of support has been the beauty of Terentia. Learning the software was a lot easier than we thought.
Angelina Jumper
Cultural Resources Supervisor, Junaluska Museum
“
As a non-profit, we are constantly struggling with the restrictions from per-user costs for the services we use at Mote. When we found out Terentia’s cost included unlimited users, it became almost a no-brainer for us!
Alexis Crabtree
Senior Manager of Creative Services, Mote Marine Laboratory & Aquarium
“
The partnership with Terentia also made it cost-effective for us. To add a digital asset management system to the collections management system that we had previously would have been really cost prohibitive for us.
Hannah E. Weisman
Executive Director, Magnes Collection of Jewish Art and Life
“
After a careful evaluation process, we selected Terentia for its robust digital preservation and accessibility tools, unlimited support and flexible metadata configurations, seamless integration with our infrastructure, and yes—its cost-effectiveness and CEO’s energy were also unmatched.
Fernanda Guliak
Executive Director, Viñoly Foundation
“
The product is so good that our IT team was able to run with it. But even for staff members, who are less technical and needed more assistance, it was great to have the resources and availability to support them, especially in the early days.
Matt Briney
Chief Communications and Marketing Officer, Theodore Roosevelt Presidential Library
“
Everyone says migrations are such a heavy lift. But Jason and Hailey made me feel like it was so easy.
Tina M. Kremzner-Hsing
Database & Digital Assets Manager, Magnes Collection of Jewish Art and Life
“
Having a lot of support has been the beauty of Terentia. Learning the software was a lot easier than we thought.
Angelina Jumper
Cultural Resources Supervisor, Junaluska Museum
“
As a non-profit, we are constantly struggling with the restrictions from per-user costs for the services we use at Mote. When we found out Terentia’s cost included unlimited users, it became almost a no-brainer for us!
Alexis Crabtree
Senior Manager of Creative Services, Mote Marine Laboratory & Aquarium
“
The partnership with Terentia also made it cost-effective for us. To add a digital asset management system to the collections management system that we had previously would have been really cost prohibitive for us.
Hannah E. Weisman
Executive Director, Magnes Collection of Jewish Art and Life
“
After a careful evaluation process, we selected Terentia for its robust digital preservation and accessibility tools, unlimited support and flexible metadata configurations, seamless integration with our infrastructure, and yes—its cost-effectiveness and CEO’s energy were also unmatched.
Fernanda Guliak
Executive Director, Viñoly Foundation
“
The product is so good that our IT team was able to run with it. But even for staff members, who are less technical and needed more assistance, it was great to have the resources and availability to support them, especially in the early days.
Matt Briney
Chief Communications and Marketing Officer, Theodore Roosevelt Presidential Library
“
Everyone says migrations are such a heavy lift. But Jason and Hailey made me feel like it was so easy.
Tina M. Kremzner-Hsing
Database & Digital Assets Manager, Magnes Collection of Jewish Art and Life
“
Having a lot of support has been the beauty of Terentia. Learning the software was a lot easier than we thought.
Angelina Jumper
Cultural Resources Supervisor, Junaluska Museum
“
As a non-profit, we are constantly struggling with the restrictions from per-user costs for the services we use at Mote. When we found out Terentia’s cost included unlimited users, it became almost a no-brainer for us!
Alexis Crabtree
Senior Manager of Creative Services, Mote Marine Laboratory & Aquarium
“
The partnership with Terentia also made it cost-effective for us. To add a digital asset management system to the collections management system that we had previously would have been really cost prohibitive for us.
Hannah E. Weisman
Executive Director, Magnes Collection of Jewish Art and Life
“
After a careful evaluation process, we selected Terentia for its robust digital preservation and accessibility tools, unlimited support and flexible metadata configurations, seamless integration with our infrastructure, and yes—its cost-effectiveness and CEO’s energy were also unmatched.
Fernanda Guliak
Executive Director, Viñoly Foundation
“
The product is so good that our IT team was able to run with it. But even for staff members, who are less technical and needed more assistance, it was great to have the resources and availability to support them, especially in the early days.
Matt Briney
Chief Communications and Marketing Officer, Theodore Roosevelt Presidential Library
“
Everyone says migrations are such a heavy lift. But Jason and Hailey made me feel like it was so easy.
Tina M. Kremzner-Hsing
Database & Digital Assets Manager, Magnes Collection of Jewish Art and Life
“
Having a lot of support has been the beauty of Terentia. Learning the software was a lot easier than we thought.
Angelina Jumper
Cultural Resources Supervisor, Junaluska Museum
“
As a non-profit, we are constantly struggling with the restrictions from per-user costs for the services we use at Mote. When we found out Terentia’s cost included unlimited users, it became almost a no-brainer for us!
Alexis Crabtree
Senior Manager of Creative Services, Mote Marine Laboratory & Aquarium
“
The partnership with Terentia also made it cost-effective for us. To add a digital asset management system to the collections management system that we had previously would have been really cost prohibitive for us.
Hannah E. Weisman
Executive Director, Magnes Collection of Jewish Art and Life
“
After a careful evaluation process, we selected Terentia for its robust digital preservation and accessibility tools, unlimited support and flexible metadata configurations, seamless integration with our infrastructure, and yes—its cost-effectiveness and CEO’s energy were also unmatched.
Fernanda Guliak
Executive Director, Viñoly Foundation
“
The product is so good that our IT team was able to run with it. But even for staff members, who are less technical and needed more assistance, it was great to have the resources and availability to support them, especially in the early days.
Matt Briney
Chief Communications and Marketing Officer, Theodore Roosevelt Presidential Library
“
Everyone says migrations are such a heavy lift. But Jason and Hailey made me feel like it was so easy.
Tina M. Kremzner-Hsing
Database & Digital Assets Manager, Magnes Collection of Jewish Art and Life
“
Having a lot of support has been the beauty of Terentia. Learning the software was a lot easier than we thought.
Angelina Jumper
Cultural Resources Supervisor, Junaluska Museum
Implementation
A scoped project, not a bank of hours.
Implementation is a one-time project, scoped with you up front. Migration is scoped case by case, based on where your data lives today.
1. Scope
Together we define the capabilities, configuration and data your launch needs, and agree the scope.
2. Configure and migrate
We configure the platform and bring your data across. Migration effort depends on your source systems and data.
3. Train and launch
Your team is trained before launch, and ongoing virtual training continues afterwards.
Special programs
Small Museum Initiative
Are you a small museum? Each year, Terentia provides a limited number of institutions with access to our next-generation platform at an accessible price. Because all museums deserve the same powerful tools to preserve and share their collections.
Pricing FAQs
Pricing FAQs
Pricing FAQs
What helps us scope your proposal
Your institution
The type of institution and the size of your collection.
Capabilities of interest
Where you want to start, and what might come later.
Storage and data
A rough sense of your digital volume and where it lives today.
Timeline
When you hope to launch, or whether you are still exploring.
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Our Solutions
Empowering cultural institutions.
Join the newsletter
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Our Solutions
Empowering cultural institutions.
Join the newsletter
Get our latest articles, guides, and more delivered to your inbox.